Wow Factor Kids Expo at
APPLICATION & EXHIBITOR CONTRACT
April 20th & 21st, 2019 at Silver Lakes Sports Complex & Event Center
Easter Weekend, Saturday 10am - 5pm, Sunday 10am - 5pm
*Note: We are no longer accepting food concessions vendors.
This application for exhibit space at the Wow Factor Kids Expo & Fair (“Promoter”), which will become a contract upon signature of exhibitor, is based upon the plan of exhibits information and additional provisions all of which are included in or attached to this form and constitute a part of the contract. Additional terms and conditions of this contract are contained on the following pages of this contract and are incorporated by reference as though fully set forth at length herein. Exhibitor, by executing this contract, represents that they have read all terms and conditions on this contract. Electrical service, if needed, is on a first come first serve basis and may require an additional fee. One parking spot per exhibitor is included. Additional parking is $10 per vehicle.
Standard Exhibitor $100
1/2 price with free swag $50
Display Only Exhibitor $50
Flyer Only Exhibitor $25
Premium Sponsor $1000
Premiere Sponsor $500
DEPOSIT AND PAYMENT TERMS: Exhibition space will be held reserved by Wow Factor Kids Expo (hereinafter referred to as “Promoter”), only if both contract requirements and scheduled deposit payments are submitted as outlined in this section. A signed online contract and payment must be submitted to Promoter in order to reserve exhibition space. If any payment is not made when due, Promoter may, but is not required to, declare this contract cancelled for breach, and the cancellation fee specified herein under “Cancellation Policy” shall be immediately due and payable. If payment is made and the exhibitor cancels, there will be no refund.
MOVE IN AND MOVE OUT: Move in is from 10am to 8pm on Friday 4/19/19 and will continue on Saturday morning from 6am to 9am. Exhibitors must be finished setting up by 9:30am with vehicles parked in the lot no later than 9am. The event officially starts at 10am both days. Move out will begin no earlier than 5pm on Sunday 4/21/19 unless specified by the promoter on the day of the event. All patrons must be absent from the Expo area and approval by venue staff before exhibitors will be authorized to move vehicles. Hand trucks and carts will be permitted at 5pm.
ASSIGNMENT OF EXHIBIT SPACE: Promoter will make every effort to comply with requests for a space assignment for booth locations on a “first-come/first-served” basis. Space assignments will be made solely at the discretion of the Promoter within a reasonable time prior to start of the Exhibition.
ADDITIONAL TERMS AND CONDITIONS: If any action or proceeding is instituted to enforce the terms of this contract, the Promoter will be entitled to recover the costs and expenses thereof, including attorneys’ fees. California law applies to this contract. No action or proceeding may be instituted on or related to this contract except in the Municipal or Superior Court, San Diego County, California, or the Federal District Court, Southern District of California. Time is of the essence in this contract.
LOCATION OF EXHIBITS: The Exhibition will be held in the Silver Lakes Sports Complex (hereinafter referred to as “Venue”), April 20-21, 2019. All measurements and booth layouts shown on the floor plan are as accurate as possible, but Promoter reserves the right to make such modifications and change booth assignments as may be necessary to adjust the floor plan at any time to meet the needs of the Promoter, Exhibitors and the Exhibits. Promoter also reserves the right to change booth assignments if Exhibitor has not met the agreed upon payment schedule herein.
EXHIBITION RULES: Exhibitor further agrees to abide by any additional exhibition rules enforced by the Venue. These additional rules and regulations are incorporated by reference into this agreement.
USE OF SPACE: All demonstrations or other promotional activities must be confined to the limits of exhibit space rented and/or the specified stage. Sufficient space must be provided within the exhibit booth for the comfort and safety of persons watching demonstrations and other promotional activities. Each Exhibitor is responsible for keeping the aisles near its booth free of congestion caused by the demonstrations or other promotions. No person, firm or organization not assigned exhibit space will be permitted to solicit business within the exhibit area. Promoter reserves the right to restrict exhibits which, because of noise, method of operation, materials, or for any other reason, become objectionable; and also to prohibit or remove any exhibit, which in the opinion of the Promoter, may detract from the general character of the Exhibition as a whole. This reservation includes persons, things, conduct, printed matter, and anything of a character which the Promoter determines is objectionable. In the event of such restriction or removal, the Promoter shall not be liable for any refunds or other exhibit-related expenses.
CARE OF BUILDING AND EQUIPMENT: Exhibitors, or agents, must not injure or deface the walls or floors of the building, the booths, or the equipment of the booths. When such damage appears, the Exhibitor is liable to the owner of the property so damaged. All materials used in decoration must be flame proofed. Electric wiring must conform to Government requirements and safety rules, and all applicable fire laws, electrical codes and other laws, which affect the installation, conduct and disassembly of the exhibit. Combustible materials or explosives are not permitted in the exhibit hall. The Exhibitor shall also comply with all reasonable requests of officials of the exhibit hall and the Promoter with respect to the installation, conduct and disassembly of its exhibit.
CANCELLATION POLICY: Exhibitor, by its signature on the contract, agrees to pay the full Space Rental Fee, including any increases thereto provided for in this contract due to failure to comply with the payment schedule herein. If Exhibitor wishes to downsize the exhibit space contracted for, the full space rental fee contracted for herein will nonetheless be due and payable. If Exhibitor wishes to cancel the exhibit space contracted for hereunder, there will be no refund. Except as the Exhibitor’s rental obligation may be reduced as set forth in the Cancellation Policy above, the Exhibitor is responsible for the total booth rental fee whether the Exhibition, in whole or part, as the result of riot, strike, civil disorder, act of war, act of God, or any other reason of any kind whatsoever not within the Promoter’s control, is held or not. All property of an Exhibitor is understood to remain in its care, custody and control in transit to or from or within the confines of the exhibit location, and the parties agree that the Promoter shall not be a bailey thereof.
SELLER'S PERMIT: If you are selling tangible items you will need to provide a Sellers Permit Number and a Temporary Location Sellers Permit with the following address: 5555 Hamner Ave. Norco, CA 92860. For more information, please call (951) 270-5679; fax (951) 270-5668 or email BizDesk@ci.norco.ca.us. If you are only attending for marketing purposes or you only provide a service then you do not need a seller's permit.
SECURITY AND INSURANCE: The Venue will provide guard service during the hours the exhibit area is closed. However, the Exhibitor is solely and fully responsible for its own exhibit material and should insure its exhibit against loss or damage from any cause.
LIABILITY INSURANCE: Insurance certificates must be available for inspection prior to April 19th, 2019, by show management. Exhibitor shall carry comprehensive general liability coverage, including premises, operations and contractual liability coverage, of at least $1,000,000 for personal injury liability, and $1,000,000 for property damage liability, and statutory workmen’s compensation with employer’s liability with a limit of at least $500,000. Failure of Promoter to request such certificate(s) shall not relieve Exhibitor from carrying above insurance. Promoter may specify itself and/or other entities to be named as additional insured parties in such insurance. Wow Factor Attractions, LLC & Silver Lakes Sports Complex must be named as additional insured.
LIABILITY: Neither the Promoter nor its agents or representatives will be responsible for any injury, loss or damage that may occur to the Exhibitor or to the Exhibitor’s employees, agents or property from any cause whatsoever. Exhibitor shall obtain at its own expense adequate insurance in the amount specified by Promoter against any such injury, loss or damage. Promoter may specify itself and/or other entities to be named as additional insured parties in such insurance. The Promoter shall not be liable for failure to perform its obligations under this contract as a result of strikes, riots, acts of God, or any other cause beyond its control. Anyone visiting, viewing, or otherwise participating in the Exhibitor’s exhibit is deemed to be the invitee or licensee of the Exhibitor, rather than the invitee or licensee of the Promoter. The Promoter shall not be liable for any injury whatsoever to property of the Exhibitor or to persons conducting or otherwise participating in the conduct of the exhibit or to invitees or guests of the Exhibitor. Exhibitor agrees to abide by existing agreements and regulations covering the use of services or labor in the conference and exhibit facility. The Exhibitor assumes full responsibility and liability for the actions of its agents, employees and independent contractors, whether acting within or without the scope of their authority, and agrees to indemnify, defend and hold harmless Promoter, its employees and contractors and the Exhibit Hall, from all losses, costs, damages or expenses, including attorneys’ fees, resulting directly or indirectly from the actions or omissions of Exhibitor, its agents, employees, or independent contractors. There is no other agreement or warranty between the Exhibitor and the Promoter except as set forth in this document. The rights of the Promoter under this contract shall not be deemed waived except as specifically stated in writing and signed by an authorized officer of the Promoter.